Joe Maina

Workflow Automation Engineer

I build systems that
make operations
run themselves.

See my work Get in touch

About

Who I am

A workflow automation engineer and operations systems specialist with 6+ years across digital systems, process documentation, and business operations. I build production-grade, human-in-the-loop automations and internal tools that improve reliability, speed, and visibility.

My work combines n8n pipelines, LLM data extraction, AI agents, and reporting with web apps — integrating platforms like Monday.com, SharePoint, Google Workspace, Discord, Telegram, and GitHub to streamline task pipelines, audits, and leadership reporting.

Based in Nairobi, Kenya. When I'm not automating things, you'll find me behind a camera, on the soccer field, or reading about history.

Projects

Selected work

AI + Automation n8n + GitHub

TaskForge V2.1

AI-powered meeting-to-task pipeline with n8n workflow orchestration, GitHub Issues sync, and human-in-the-loop approval.

80% faster follow-up 10+ boards automated
View project →
Full-Stack Django + Railway

Chesanto BMS

End-to-end bakery management platform replacing a 13-sheet Excel workbook — deployed on Railway with scheduled PDF/Excel report delivery.

8 user roles 12 report types
AI / ML Django + pgvector

RAG System

Production-ready document Q&A with 100+ AI models, local embeddings, and pgvector search.

100+ AI models $0 embedding cost
Mobile Flutter + SQLite

Libertras Notes

Offline-first, privacy-respecting notes app — zero cloud, zero tracking, full ownership.

5 platforms 91% spec complete

Skills

What I work with

AI & Automation

n8n Gemini Claude ChatGPT GitHub Copilot Prompt Engineering RAG

Development

Django Flask Flutter Python JavaScript REST APIs GraphQL

Data & Reporting

PostgreSQL SQLite pgvector Survey Design PDF/Excel Reports Data Pipelines

Platforms & Ops

Monday.com SharePoint Google Workspace Railway GitHub Actions Docker

Experience

Where I've worked

Operations Coordinator

Current

Boston's Pizza Restaurants LP

Mar 2026 — Present

  • • Built 90-Day Business Review presentations for 20 US locations with 14 performance graphs each
  • • Designed guest feedback pipeline reducing complaint response from 7 days to 48 hours
  • • Audited corporate SharePoint intranet (60 pages), identified 50% outdated content

AI & Workflow Automation Lead

Arkhai.io

May 2025 — Feb 2026

  • • Integrated Gemini AI via n8n to automate task extraction, reducing follow-up time by ~80%
  • • Built 10+ automated workflows connecting Google Workspace, Monday.com, GitHub, Discord, Telegram
  • • Created web tools (Django/Flask) and Telegram/Discord bots for non-technical staff

Executive ICT Support & Training Coordinator

Kangema High School

Mar 2021 — Dec 2024

  • • Trained 200+ students in digital skills; guided national A grade in Computer Studies for 3 consecutive years
  • • Managed all ICT operations — network infrastructure, system upgrades, lab scheduling

Enterprise Software Developer

Supreme Software Co.

Sep 2017 — Jun 2019

  • • Coordinated implementation of inventory, POS, and e-commerce tools using Java and Odoo ERP
  • • Supported website deployment via WordPress and Joomla CMS platforms

Contact

Let's work together

Have a project in mind or just want to connect? I'd love to hear from you.

joe@ngaosoftware.com LinkedIn GitHub